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    Privacy Notice

    SSG SUPPORT SERVICES GROUP LTD Privacy Notice

    Who We Are

    SSG SUPPORT SERVICES GROUP LTD gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

    SSG SUPPORT SERVICES GROUP LTD registered office is at Maritime House, 7th Floor, 1 Linton Road, Barking Essex IG118HG, we are a company registered in England and Wales under company number 009675743. We are registered on the Information Commissioner's Office Register; registration number ZA132086, and act as the data controller when processing your data. Our designated Data Protection Officer/Appointed Person is Ahmad Rafique, who can be contacted at Tel: 0208 591 0330

    Information That We Collect

    SSG SUPPORT SERVICES GROUP LTD processes your personal information to meet our legal, statutory and contractual obligations under the standard BS7858 and the contractual obligation to provide the services to our client. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

    The personal data that we collect from you is: -
    • Name
    • Date of Birth
    • Home Address
    • Personal Email
    • Home Telephone Number
    • Mobile Telephone Number
    • National Insurance Number
    • Passport Number
    • Driver’s License Number
    • Previous Employment History for the Last Ten Years
    • Educational History
    • Personal References

    We collect information in the below ways: -
    online form, website, employment CV’s

    How We Use Your Personal Data (Legal Basis for Processing)
    SSG SUPPORT SERVICES GROUP LTD takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us advertise your name and achievements as reference for Tendering or company promotion, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below: - 

    Employment and to provide our customer base with our security services

    • We collect your personal data in the performance of a contract or to provide a service required by our clients.
    • We collect and store your personal data as part of our legal obligation fo business accounting and tax purposes
    • We have a legal obligation to share your personal data with Graydon, Graydon is a credit reference agency and provide us with financial background checks prior to you commencing employment with us
    • We will occasionally send you information relating to the company and for your knowledge. Such information will be non-intrusive and is processed on the grounds of legitimate interests

    Your Rights

    You have the right to access any personal information that SSG SUPPORT SERVICES GROUP LTD processes about you and to request information about: -

    • What personal data we hold about you
    • The purposes of the processing
    • The categories of personal data concerned
    • The recipients to whom the personal data has/will be disclosed
    • How long we intend to store your personal data for
    • If we did not collect the data directly from you, information about the source

    If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

    Sharing and Disclosing Your Personal Information

    We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. SSG SUPPORT SERVICES GROUP LTD uses Graydon as a third-party to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures

    GRAYDON
    Vetting and screening all security staff in accordance with BS7858

    Clients
    Provide SIA license Number and in some cases your nationality and right to work status in UK

    Safeguarding Measures

    SSG SUPPORT SERVICES GROUP LTD takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect your information from unauthorized access, alteration, disclosure or destruction and have several layers of security measures in place, including: -
    restricted access, IT authentication, firewalls, anti-virus/malware etc.

    How Long We Keep Your Data

    SSG SUPPORT SERVICES GROUP LTD only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years from the date of employment termination after which time it will be destroyed.

    Special Categories Data

    Owing to the products, services or treatments that we offer, SSG SUPPORT SERVICES GROUP LTD sometimes needs to process sensitive personal information (known as special category data) about your medical and physical condition, to review your ability to perform the required task without putting yourself and the others in danger.

    Where we rely on your consent for processing special category data, we will obtain your explicit consent through a signature. You can modify or withdraw consent at any time, which we will act on immediately, unless there is a legitimate or legal reason for not doing so. If you consent to us collecting and using your health/medical review annually for the purposes stated above, please sign below and print your name: -

    Consent

    SSG SUPPORT SERVICES GROUP LTD take your privacy seriously and will only process your personal data with your consent and in accordance with the terms stated in our Privacy Notice. If you consent to us collecting and processing your personal data, please sign below: -

    I consent to SSG SUPPORT SERVICES GROUP LTD for processing my personal data as detailed in Privacy Notice:

    Personal Information

    Please ensure you fill out the form accurately and ensure all fields marked with an asterisk are completed (you will not be able to proceed without doing so).

    Skills / Qualifications

    Employment / Education / Unemployment record

    Starting with your last or present employer, give details of your employment history for the last 5 years, including details of full-time education if it falls within that period. Include periods of self-employment and military service. For any periods of unemployment give the address of the DWP Office to which you reported or the name of a person (not a relative) who can confirm your whereabouts.

    Current Employment

    Current Education

    Currently unemployed

    Previous employment in the last 5 years

    Previous education in the last 5 years

    Previous unemployment in the last 5 years

    Residential Address History

    You have already entered your current address, so please give details of your previous residential addresses for the last 5 years, starting with the most recent first.

    Previous address details

    Medical History

    Do you suffer, or have you suffered from any of the illnesses listed below? Tick where appropriate.

    Bank Details

    Please provide the bank details below in order for ASG to transfer your pay directly into your bank account.

    PLEASE NOTE, SSG WILL NOT BE RESPONSIBLE FOR ANY INCORRECT DETAILS ON THIS FORM. PLEASE ENSURE YOU DOUBLE CHECK THAT THE INFORMATION YOU PROVIDE IS ACCURATE.

    Employee Statement / Student Loans

    Employee Statement

    Student Loans

    For further guidance about repaying Student Loans go to gov.uk/new-employee/student-loans

    Student Loan Plans

    You will have a Plan 1 Student Loan if:

    • You lived in Scotland or Northern Ireland when you started your course, or
    • You lived in England or Wales and started your course before September 2012

     

    You will have a Plan 2 Student Loan if you lived in England or Wales and started your course on or after 1 September 2012.

    For further guidance about repaying Student Loans go to gov.uk/new-employee/student-loans

    Declarations

    I confirm that the information I have provided on my application is true and complete to the best of my knowledge. I understand and agree that I will be subject to any or all of the following checks:

    • Address check
    • Financial probity check which the company will retain on file
    • ID verification checks
    • Academic/professional qualification check
    • Employment history, including any periods of unemployment/self-employment and any gaps
    • Criminal background check

    I authorise the company or its agents to approach government agencies, former employers, educational establishments, for information relating to and verification of my employment history, a consumer information search and ID check with a credit reference agency, which will keep a record of those searches in line with current legislation.

    I further declare that any documents that I provide as proof of my identity, proof of address, and any other documents that I provide are genuine and that any falsified documents may be reported to the appropriate authority. I understand that it may be a criminal offence to attempt to obtain employment by deception and that any misrepresentation, omission of a material fact or deception will be cause for immediate withdrawal of any offer of employment.

    I understand that the company will use the information I give on my application form (together with any information obtained with my consent from third parties) for assessing my suitability for employment. I understand that it may be necessary to disclose my information to the company’s agents and other service providers.

    I accept that I may be required to undergo a medical examination where requested by the company. I understand and agree that if so required I will make a statutory declaration in accordance with the of the Statutory Declarations Act 1835, in confirmation of previous employment or unemployment.

    By signing this declaration, I agree that I have provided complete and true information in support of the application and that I understand that knowingly making a false statement for this purpose is a criminal offence.

    Please sign to confirm you agree to the above processing terms: